<h2>365 Power Apps Show Case</h2>

365 Power Apps Show Case

Bespoke business solutions tailored to your needs.

Every business is unique, with its own set of challenges and requirements. Off-the-shelf software often falls short in addressing these specific needs. Our bespoke solutions are designed from the ground up to fit seamlessly into your business processes, ensuring that you get exactly what you need without compromise.

Compliance Task Management

  • Manage compliance tasks for accreditation, NATA/ISO/Quality Certification requirements
  • Task assignment & tracking for recurring and expiring items with due dates and prioritization
  • Role-based delegation & responsibilities using multi-step task management
  • Progress tracking & Auto-expire items that go beyond a deadline
  • Automated notifications, reminders & deadline alerts
  • Task performance metrics & data visualization
  • From $3,000 for Compliance Task Management App
  • From $1,000 for Power BI Compliance reporting
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Asset Management & Asset Loans

  • Comprehensive asset database including asset classes & delegated asset owners
  • Upload & attach asset warranties and vendor information
  • Check-in/check-out system to monitor the usage and movement of assets
  • User-friendly interface with QR code scanning using smartphones
  • Report asset availability, condition and other metrics using Power BI
  • Integrates with Active Directory (365 Azure Identities) user-names or roles
  • From $4,000 for Asset Mangement App + hardware (QR code label printing)
  • From $2,750 for Asset Check-in/out App
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Vehicle Reservation & Driver Logs

  • Real-time availability & booking
  • Display vehicle status and easily find available vehicles using search tools
  • Check-in/check-out system to monitor the usage & movement of vehicles and staff
  • Vehicle pre-start check list and  driver logs of distance and fuel usage
  • User-friendly interface with QR code scanning using smartphones
  • Publishes to vehicle calendar(s) on Intranet
  • Integrates with Active Directory (365 Azure Identities) user-names or roles
  • From $3,250 for Vehicle Asset App
  • From $3,750 for Vehicle Booking Check-in/out App
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Document Control & File Plans

  • Compliant document repositories meeting requirements of relevant security standards and regulations
  • Minimise risk of unauthorized access, data breaches, and other security threats
  • Highly configurable File Plans for all business types
  • Hierarchical structure and organisation, with logical categorisation based on dept, project, activity, etc.
  • Search and retrieval capabilities using customisable search tools
  • Built on Microsoft SharePoint and Teams
  • Cloud based storage, accessible from anywhere with 24/7 availability
  • Cross-device compatibility, can be accessed from computers, tablets, and smartphones.
  • Robust security framework with access control & security based on security groups, user authentication and MFA
  • Version control and document history
  • Support for internal & external collaboration using secure sharing links
  • Notification workflows & document upload workflows (optional)
  • Data backup & disaster recovery, retention policies and auditing
  • From $2,500 to build a standard organisational file plan

Document Approval & Publishing

  • Manage standard operating procedures (SOPs), work instructions, quality manuals, and compliance reports
  • Adherence to quality compliance standards and regulations
  • Facilitates the automated review, approval, publishing and expiry of key documents
  • Minimizes the risk of errors and non-compliance ensuring that only validated and compliant documents are disseminated across the organisation
  • Multiple stages of review with audit trail of all document activities, including version control and approvals
  • Secure document storage and role-based access control
  • Rich search interface, enabling staff to easily find key documents
  • Automatic version control to maintain a record of all document changes and updates.
  • Customizable dashboards that display key metrics and insights
  • Use case: Industries where adherence to standards and regulations is mandatory, such as healthcare, pharmaceuticals, education, and finance.  Organisations quality certified under ISO9001, ISO 45001, ISO 14001.  Organisations certified under quality frameworks such as HSQF for human services, ASQA Standards for RTOs, NQS for childcare, NSQHS for health workers.
  • From $6,000 for Document Upload App

Published Documents (Read & Acknowledge)

  • Automated document distribution & acknowledgement confirmation
  • Read & Acknowledge tracking for compliance & reporting
  • Ensure employees are informed, compliant, and accountable for understanding critical documents
  • Reminders and notifications sent via Teams or email
  • Content management and version control, document categorization, audience targeting and search
  • Centralized document repository; the so-called “Source of Truth”
  • User-friendly interface; documents are read in the App interface without having to navigate to other apps
  • Enhance organisational efficiency and compliance
  • Integrates with Active Directory (365 Azure Identities) user-names or roles
  • Customisable Power BI reports on document acknowledgment rates, user engagement, and compliance status
  • Use case: Organizations where adherence to protocols is essential for maintaining quality, safety, and regulatory compliance, such as healthcare, pharmaceuticals, education, and finance.  Organisations certified under quality frameworks such as ISO9001, ISO 45001, ISO 14001, HSQF, ASQA, NQS, NSQHS.
  • From $2,500 for Read & Acknowledge App

Expenses Request & Approval

  • Streamline expense approval, tracking & monitoring
  • Automated workflow for submissions and approvals
  • Accountability & transparency of organisational expenses
  • Expense approvals and authorisation by staff with financial delegation
  • Finacial auditing & reconciliation for organisational expenses
  • Align expenses against organisational Chart of Accounts
  • Scan & upload receipts
  • Reconcile missing receipts and expenditure
  • Enable employees to submit expense requests from their mobile devices, making it easy to capture and upload receipts
  • Integrates with Active Directory (365 Azure Identities) for expense tracking by staff member
  • Security trimming ensure that staff only see their own submissions
  • View the status of requests in real time using Power BI reporting
  • Integrates with our Funding/Contract Managment and Job Planning App for budget balances
  • Use case: small to medium sized businesses with front-line staff who need approval to spend money.  Supervisors/managers with financial delegation can authorise the expense request. Front-line staff can then proceed with purchase and upload the proof of purchase, which will be sent to the finance department for processing.
  • From $3,500 for Expense Request and Approval App

Case Management

  • Manage client activities, track progress, and coordinate client activities effectively
  • Provide tools for measuring client outcomes against established benchmarks and standards
  • Captures contact/non-contact time, administration time, expenses and vehicle/fuel usage
  • Automated creation of Case Notes in Word/PDF format
  • Intuitive and user-friendly interface accessible on mobile devices, including ability to upload photographs of activity/job images
  • Customizable assessment forms (star rating system) and surveys to collect data on client needs, progress, and satisfaction
  • Security and privacy controls including data security, role-based access controls, supervisor oversight, de-identified client IDs
  • Integrates with our Client App, Contract/Grant Management App and Job Planning App
  • Follow up notifications to management for issues arising, and supervisor review & sign-off authorisation (optional)
  • Power BI dashboards and data visualization to display key metrics and trends by project or client
  • Use case: Perfect for Consultants, Health/NDIS, Social Workers. Front-line workers in the healthcare & welfare sector can create and manage individualized care plans for each client.  They can maintain detailed logs of all client activities, including appointments, therapy sessions, home visits, and interventions. The app provides tools for measuring client outcomes against established benchmarks and standards, facilitating evidence-based practice and quality improvement.
  • From $6,500 for Activity (Case Notes) App

Incident Reporting & Resolution

  • Comply with legislation and industry sector regulatory requirements
  • Generate reports that demonstrate compliance
  • Efficiently report, track, and resolve near misses, and incidents using digital forms and notifications
  • Capture all relevant details of an incident, including the date, time, location, individuals involved, and a description of the event.
  • Automated workflows and escalation, using three stage reporting > review > resolution process
  • Triage incidents based on severity and type, and escalate critical incidents to senior management or specialized teams
  • Send real-time alerts to relevant stakeholders when an incident is reported, updated, or resolved
  • Automated creation of an Incident Report in Word/PDF format
  • Data privacy and security safeguarding staff & client confidentiality
  • Power BI Dashboards & analysis tools to display key metrics
  • Lessons learned and continuous improvement leading to improved safety outcomes
  • Use case: Incident reporting in the healthcare & welfare sector is crucial for maintaining compliance with legislation and industry certifications, ensuring the safety of clients and patients. By implementing a robust incident reporting system, organizations can effectively manage incidents, comply with legislation and regulatory standards, prevent future incidents, and foster a culture of safety and accountability.
  • From $4,750 for Incident Report App

Clients & Customers Register

  • Essential for managing client interactions and ensuring efficient delivery of services
  • Facilitate collaboration among front-line service delivery workers
  • Comprehensive client/customer profiles that include personal details, contact information, unique client/customer identifier and more
  • Image upload for client identification
  • Automated creation of client/customer document library
  • Mobile app access, allowing staff to access information and manage interactions on the go
  • Integration with our other app solutions such as Activity Tracking, Client Assessments, Job Planning, Incident Reporting, Expense Requests
  • Use case: In the healthcare and social work sectors, this app is essential for managing client profiles, contact details, consent, health and education background and risk factors. It helps professionals to streamline operations, improve client outcomes, and comply with regulatory standards.
  • From $2,500 for Client Register and App

Business Contacts Register

  • Organise, store, and manage all your business contacts
  • Save time and improve productivity with one source of truth
  • A centralized repository for all contact information
  • Comprehensive profile that includes business details, contact information, industry, location, and job title
  • Contacts can be categorized and organized using customizable fields
  • Publish key contact details across the organisation via Intranet
  • Easy search and filtering capabilities
  • Role-based access control and a secure data store
  • Available on mobile with “instant call” and email capability
  • Integrates with our other apps such as Relationship Managment and Activity App
  • Use case: This tool is essential for sales teams, marketing professionals, customer service representatives, and anyone involved in business development. a business contacts management database and app can significantly improve communication, enhance collaboration, and drive better business outcomes.
  • From $2,500 for Contacts Register and App

 

Contract & Grant Management

  • Compliance with funding requirements and regulations
  • Approve or decline business opportunities with clear audit trail of all grant-related activities and communications
  • Store and manage all grant-related documents securely within the app
  • Streamline the entire contract/grant lifecycle, from inquiry, to submission, variations, acquittal/invoicing to reporting
  • Facilitate collaboration among team members involved in grant management
  • Provides detailed quotation form for new project/jobs, using work effort, hours, expenses, vehicle usage and more
  • Define project/job outcomes, targets, milestones, deliverables
  • Interactive Power BI reporting of performance metrics, such as application success rates and funds utilization
  • Integrates with our Job Planning App to view status and balance of grant/contract against job expenditure
  • Integration with our Contacts App to associate funders, partners and other relationships
  • Use case: This type of app is essential for nonprofits, educational institutions, government agencies, and foundations to manage funding opportunities effectively and ensure compliance with grant requirements.
  • From $4,250 for Contract/Grant Management App

HR Employee Register

  • Centralized secure employee records
  • Simplify the onboarding offboarding processes
  • Streamline and automate various HR functions
  • Register Staff, Contractors & Volunteers
  • Store and manage all employee information, including personal details, job history, performance reviews, and payroll data
  • Manages staff Clearance ID checks
  • Assigns staff a unique identifier and QR code
  • Integrates with Active Directory (365 Azure Identities)
  • Workflow created Personnel Folder for managing staff records (ID, training, assessment, etc.)
  • Provision for staff to upload their critical documents
  • Publish staff contact details to an intranet phone directory (optional)
  • A key app in our end-to-end HR solution
  • From $2,250 for Staff Register App

Staff Skills & Assessment Register

  • Meet compliance and regulatory requirements
  • Manage the Performance Review & Appraisal process (inc Supervision & Assessment)
  • Manage ID documents (eg. Blue cards, White cards, Trade tickets, First Aid, Driver Licence, 100 points check)
  • Manage mandatory training requirements
  • Identify skills gaps & plan for future training activities
  • Upload training & qualifications records to Personnel Folder
  • Record workplace training and view current status of staff training
  • Security measures to protect sensitive employee data
  • Integrates with our HR Employee Register and PowerBi reporting
  • A key app in our end-to-end HR solution
  • From $2,500 for Staff Skills/Assessment Register and App

Staff Leave Application & Approval

  • Streamlined workflows for both employees and managers
  • Multi-stage approval workflows based on the organization’s hierarchy and policies
  • Eliminate the need for manual paperwork
  • User-friendly leave request submission
  • App can be used on any device including smartphone
  • Enable employees to choose from various leave types including TOIL
  • Upload documentary evidence (eg medical certs) to Personnel Folder
  • Send automated notifications and reminders to managers and employees
  • Display a real-time leave calendar that shows when team members are on leave
  • Integrates with Active Directory (365 Azure Identities)
  • Integrates with our Staff Register App and Power Bi reporting
  • From $3,250 for Leave Request App

Employee Onboarding

  • Welcome Portal for new staff
  • Centralized location for important documents, such as employee handbooks, company policies
  • Automate onboarding tasks, such as document submissions, form completions, and equipment requests
  • Form for new staff to provide personal details and upload critical documents
  • Provide access to interactive training courses and e-learning modules
  • Displays onboarding tasks for staff prior to work
  • Provides links to training and induction modules, organisational policy, guidelines and procedures
  • Mobile-friendly design
  • Includes a Search Centre for published documents
  • Help and Support Form for new staff to request assistance
  • Integrates with HR Personnel App and other compliance apps
  • A key app in our end-to-end HR solution
  • From $3,250 for Staff On-boarding Portal

Induction & training

  • Meet compliance and regulatory requirements for employee professional development
  • A use-friendly mobile ready Induction & Training Portal
  • Create skill profiles, listing staff competencies, certifications, and areas of expertise
  • Create and administer various types of assessments, such as quizzes, exams, and practical evaluations, to measure employee skills and competencies accurately
  • Provide links to internal or external Learning Management System (LMS)
  • Implement competency frameworks and provide curated internal learning modules
  • 365 Forms based learning modules including video content from 365 Stream or YouTube
  • Power BI reporting to identify skills gaps, track employee development, and align training initiatives with organizational goals
  • Integrates with our HR Employee Register and Staff Skills & Assessment Register
  • Integrates with Active Directory (365 Azure Identities)
  • From $1,500 for LMS site
  • From $450 per quiz module

Check-in/out Visitor App

  • Manage flow of people in and out of the organisation’s premises
  • Provide a seamless experience for both visitors and staff.
  • Enhance security, improve operational efficiency
  • Eliminate time wasting paperwork and ‘wet’ signatures
  • Digital check-in and check-out
  • Self-service kiosks or tablet-based stations at entry points where visitors and staff can quickly check in and out using a user-friendly interface
  • Staff can QR codes for fast and seamless check-in and check-out
  • Track visitor and staff movements in real-time
  • Generate analytics and reports on visitor and staff traffic
  • Use case: This type of app is particularly useful in environments where tracking visitors and staff is critical, such as corporate offices, healthcare facilities, and educational institutions. Track visitor and staff movements in real-time, providing an up-to-date view of who is on-site at any given time. This is particularly useful for emergency situations or security audits. Create customisable reports that meet the specific needs of the organisation, such as visitor demographics, purpose of visits, and departmental visits, supporting strategic decision-making.
  • From $3,250 for App + hardware (device, stand and card printing)

 

Strategic Risk (Rating & Profiles)

  • Ensure compliance with industry regulations and standards by maintaining a robust risk management framework that meets regulatory requirements, reducing the risk of legal and financial penalties.
  • Proactive risk mitigation and management
  • Align risk management with strategic objectives
  • Centralized platform to catalogue and document all potential risks
  • Automated workflows and notifications to ensure risk assessment is routinely revised
  • Identify, assess, and mitigate risks that could impact strategic objectives
  • Standardized risk rating criteria based on their likelihood and impact
  • Improved decision-making and strategic planning
  • Increased stakeholder confidence and trust
  • Build initiatives and tasks to reduce or mitigate risk
  • Change log allows for in-depth analysis of risk movement
  • From $2,250 for Strategic Risk App

Board Reporting

  • Collaborative environment, where board members can discuss issues, share insights, and provide feedback on documents in real-time
  • Streamline communication and information sharing between the board and management
  • Ensure that board members have access to the necessary data and insights to make informed decisions
  • Secure Teams-based portal and document repository with role-based access controls to ensure that only authorized users can access specific documents and features, protecting sensitive information from unauthorized access
  • Version control to track document revisions, ensuring that board members always have access to the most up-to-date information.
  • Communicate via Teams Chat, Posts or email
  • Upload notifications to keep members informed
  • Integrated meeting event calendar
  • Facilitate the creation and distribution of meeting agendas
  • Record meeting minutes and track follow-up actions
  • Online or on-premise meeting management with recording and transcripts
  • Includes a powerful Search Centre for published documents
  • Fully responsive to all device sizes allowing meeting to be conducted using tablets or smartphones
  • Perfect for board members located remotely
  • From $2,750 for Team site design

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